Fall 2026 Reassigned Time Planning
Immediate Action Required: Grant-funded reassigned time information is due to college contacts by Friday, June 12, 2026.
Because the Fall 2026 semester begins earlier than usual, the reassigned time process is operating on a condensed timeline this year. Faculty planning to take grant-funded reassigned time must notify their college contacts by the June 12 deadline so appointments, approvals, and payroll actions can be processed accurately and on time.
Please review the deadlines below and share this information broadly with faculty who may have reassigned time appointments for Fall 2026.
- Friday, June 26, 2026: All Fall 2026 Instructor Term Workload (ITW) entries must be finalized and entered. Reassigned time cannot be processed without an approved ITW.
- Wednesday, July 1, 2026: Fall 2026 reassigned time submissions are due to Academic Resource Planning (ARP).
- Thursday, July 30, 2026: Final reassigned time files must be submitted to University General Accounting. No exceptions after this date.
This timeline applies to all reassigned time appointments, not just grant-funded assignments.
If you are planning to take grant-funded reassigned time for Fall 2026, please provide your college with the following information for each faculty member working on your grant no later than Friday, June 12, 2026. No changes will be accepted after this date.
- Faculty Name
- Number of Units/WTU
- Chartfield: Fund – Dept ID – Project
- Grant Description: found in Column D of your monthly budget report
- Instructional Time or Reassigned/Release Time
College Contacts
Questions about reassigned time? Contact your Post-Award Analyst or Academic Resource Planning.
Effort Certification Reminder
Thank you to everyone who has already reviewed and approved their Effort Certification report. If you have not yet completed yours, please take a few minutes to do so as soon as possible.
Reviewing and certifying effort is part of your responsibility as a Principal Investigator and a key compliance requirement for our federal grant portfolio. Federal regulations require CSU East Bay to verify that salary charged to sponsored projects reasonably reflects the work performed on those activities.
Please review the data in your report, routed to you through Adobe Sign, and approve it promptly. If anything appears incorrect, or if you need assistance completing your certification, please contact your Post-Award Analyst. For additional information, please visit the Effort Certification webpage.
Grant-Funded Student Assistants: New Tracking Form Required
If you are hiring student assistants on a grant, please complete the new Student Assistant Tracking Form. The form allows ORSP to collect a copy of the SEAF and maintain accurate records of grant-funded student assistant appointments.
Faculty and PIs who rely on their HUB or department administrator for student hiring requests should use the same form, but should select “No” when the form asks about professional staff.
Staff and FTE Forms
If you have staff being paid from a grant, their FTE form may be nearing expiration. Please work with your Post-Award Analyst to ensure a current FTE form is on file and that payroll expenses continue to be charged correctly to your grant.
This applies to administrative staff, lab technicians, and other non-student, non-faculty employees paid from sponsored projects.