Accounts Payable

About Us

The goal of the Accounts Payable Department is to disburse payments, in an accurate and timely manner while ensuring compliance with CSUEB and CSU policies and guidelines, as well as State and Federal laws and regulations. Activities include payments to vendors for goods and services, processing reimbursements, training and administration of the Procurement Credit Card (PCard) Program, providing supporting documentation for annual audits, providing travel and moving information to the campus community, submission of AP sales/use tax and issuing annual 1099-Misc forms.

CSU Travel Policy Updates

  • Domestic Lodging Limit has been increased from $275 to $333 per night to adjust for inflation and align with other state public higher education institutions. - Effective Apr 18, 2024.
  • Mileage Rate Increases for Personal Car and Moving & Relocation - Effective Jan 1, 2024.
  • Our campus will be implementing Meals and Incidental Expenses (M&IE) per diem, according to the updated   - Effective Jan 1, 2024.

 

Departmental Resources

When using the version, please select from USE A WORKFLOW.

Note that forms begin with the letters AP (e.g., AP-Check Request Form).


  • Check Request Guidelines
    • It is the policy of the ÍÑ¿ã°É (CSU) that reimbursement for hospitality expenses are appropriate, reasonable and serve a clear purpose consistent with the mission and fiduciary responsibilities of the CSU. This policy governs the manner and extent to which the CSU and its auxiliaries may provide hospitality to its employees, students, donors, guests, and volunteers. For more information, please refer to the Policies and Procedures section above.
  • Paying Invoices to Vendors
  • Catering Invoice Payment Workflow
  • Signing PDF Documents in Adobe Acrobat Reader
  • Student Reimbursements
    • Student reimbursements should be submitted on a Check Request form (anything NOT related to travel, i.e., supply purchases).
    • Student travel reimbursements must be submitted on the web form (which would include anything travel related  i.e., registration, mileage, airfare, lodging, etc).

Having trouble opening a form? Right click on form link: Click on "Save link As..." ; Open downloaded form with Adobe Reader 9.1 (or higher) or Adobe Pro.

For any further questions, please contact the Accounts Payable department directly for additional assistance.

Accounts Payable Duties 

Travel (By Last Name)

Tammy Heard                      A-H
Celestina Coleman             I-M
Anna Bento                           N          
Prabhjit Kaur                       O-S
Celestina Coleman           T
Anna Bento                         U-Z
Purchase Orders (By Name of Vendor)
Tammy Heard                  A-H         (Any Vendor That Contains a Number, Goes to Tammy for Processing)
Celestina Coleman                      I-M
Prabhjit Kaur                      N-S
Anna Bento                       T-Z

International Claims

Celestina Coleman          A-Z (By employee last name)

Check Requests

Tammy Heard                  A-L

Prabhjit Kaur                     M-Z

STLS Forms

Shan Higgs                     A-Z       

P-Card/Travel Cards

Celestina Coleman         A-L (By employee last name)
Anna Bento                      M-Z (By employee last name)
Certify Administrator
Shan Higgs                 
Processes check runs, Handles Voids and Reissue payments

                             

Contact Information 
Name
Postion 
Phone & Email 

Tammy Heard 

 

Accounting Technician 

 

Phone: 510-885-2830

Email:  tammy.heard@csueastbay.edu 

Prabhjit Kaur 

 

Accounting Technician

 

Phone: 510-885-3807

Email:  prabhjit.kaur@csueastbay.edu 

Anna Bento 

 

Accounting Technician

 

Phone: 510-885-4386

Email:  anna.bento@csueastbay.edu 

Celestina Coleman

 

Accounting Technician

 

Phone: 510-885-3277

Email:  celestina.Coleman@csueastbay.edu

Shan Higgs

 

Accounting Technician

 

Phone: 510-885-3638

Email:  shan.higgs@csueastbay.edu

 
Travel

Contact Us

Accounts Payable
  • ÍÑ¿ã°É, East Bay
  • Student Services and Administration, SA2750
  • 25800 Carlos Bee Blvd
  • Hayward, CA 94542