CLASP began in 2014 with the goal to increase cross-collaboration among departments regarding programming and events, to better unite the community through a campus events calendar, and provide resources to campus programmers. In 2025, the core group came together to re-focus back to this goal with a new focus including programming pillars.
To support campus programmers and foster strong collaboration across departments in order to create a comprehensive and cohesive campus programming model. We are committed to activating and sustaining an engaging campus calendar that enriches the student experience, while continuously assessing and evolving our programs to meet the dynamic needs and interests of our students.
Focus on belonging, community, discovery, purpose, and the uniqueness of each other.
Prioritize holistic wellness, including physical, mental, emotional, and social dimensions that support student success and balance.
Equipping students with the skills, experiences, and confidence needed to navigate their professional pathways.
Annual Signature Events Calendar - Build a consistent, balanced programming cycle aligned with the pillars, with a main focus on "campus signature events".
University Calendar Activation - Streamline access and awareness of events to enhance connection and engagement through a comprehensive calendar with 25Live/BaySync.
Programmer Development - Host two learning opportunities for campus programmers/event planners during Spring 2026, focused on collaborating and planning events.
As this is one of CLASP's current priorities, it is a work in progress. While this is not intended to be a comprehensive events calendar, the focus is on a list of campuswide signature, annual, and traditional events.
A signature event is a major, regularly occurring program or activity that highlights the college's traditions, culture, and community, and is widely recognized as a hallmark experience for students and visitors. Examples include: Al Fresco, EB Jamboree, Halloween Fest, Preview Day, Welcome Day, and Block Parties. In most cases, these events are collaborative with multiple departments.
All events begin their process by entering them into the scheduling software 25Live. Depending on the scope of your event, there are multiple layers of approvals and steps (ie, reservation needs, facilities, room-sets, fire marshal approvals, etc). Some rough estimates are:
PLEASE NOTE: Space can be limited on campus so requesting rooms can be a benefit earlier than later.
A special events permit application is required to be completed 40 days prior to the event.
Accessibility Services has created helpful information on important considerations in making your event accessible to all. Please check out their resource page.
If you are having an event with food on campus, is the exclusive caterer for ÍÑ¿ã°É Bay events (with limited exceptions). If your event budget is under $250, you may purchase food from outside vendors, like grocery stores or similar places, as long as those establishments follow all Alameda County health regulations. All events serving food must comply with Alameda County Food Handling Requirements. Food safety is a top priority, and all food-related activities are subject to oversight by University Risk Management.